Our trainer quoted Jim Collins's book Good to Great: Why Some Companies Make the Leap... and Others Don't. According to Collins, all leaders have to-do lists, but great leaders also have stop-doing lists. These are tasks that someone else should be doing, and/or tasks that don't have much impact in the long run but that keep us busy and make us feel useful. They take up our time to the point that we have no energy or mental bandwidth for the deep thinking or creative work that is essential to move an organization forward.
There was a definite buzz in the room when the trainer dropped this tidbit on us. One pastor couldn't contain herself; she stood up and said, "My name is [Kate], and I'm going to stop photocopying the bulletins!" We all erupted in cheers, applause and nods of recognition. (We also recognized that she has some calling/training/equipping work to do before she gets to that point.)
As a Sabbath-minded gal, I am totally on board with leaving stuff undone---but I'm mainly good in the short term. When break's over I try and pick everything up again. I've been complaining for several days about my kids' crazy camp and swim schedules and having no time to think. But the truth is, I bear some responsibility for that. I've been holding on to (and committing to) too many things.
The training gave me permission to be more intentional about letting stuff go, not because I'm a slacker or unconscientious, but because there's a bigger goal in mind. Granted, you've gotta be smart about what gets delegated to another person or to the floor. But there's something liberating about saying, "I'm gonna get to that thing... never."
Following the training, I had a great week eliminating the low-hanging fruit. Now I feel called deeper into this practice, which is going to be tough. It's going to mean some agonizing decisions. When you stop doing, you disappoint people. (Ugh. UGH.)
Case in point: what about newsletter articles? Virtually every pastor I know detests writing them. Most people don't read them, and it's a chore to come up with compelling content each month. (If only there were a lectionary for newsletter articles!) But just enough people read them that we keep on doing this thing that saps our energy.
Of course, not everything we do is going to be fun. And Jesus does call us to care for the one wandering sheep over the 99 safe in the pen. But sometimes our time and energy gets held hostage by 2-3 people.
In fact, when we're trying to decide what to stop doing, the question isn't whether people benefit from the activity. The question is whether the activity is central to our mission as an organization, and whether the benefit is worth the cost to us personally, given other creative options we have for our time. Remember my theology of call lately, a la Howard Thurman: the world needs people who have come alive.
And in the case of newsletter articles: could these people's needs be served in a different way that doesn't drain us?
What do you need to stop doing? Maybe these sticky notes can help.